In this comprehensive 5-day course, participants will delve into the practical aspects that are crucial for achieving significant improvements in planning, procurement, storage, and disposal of various materials and spare parts required in the oil and gas industry. The course examines the evolving best practices adopted by major oil and gas companies, focusing on three interconnected modules: inventory management, warehousing, and investment recovery. By exploring these modules, attendees will gain valuable insights into optimizing their processes and effectively managing the vast array of materials and spare parts in the industry.

Course Objectives:

Upon the successful completion of this course, participants will be able to:-

Apply the latest techniques in material cataloging and determine the various specifications of engineering materials including bearings, belts, couplings, gaskets, seals, chains, sprockets, valves, pipelines, piping, fittings, flanges, bolts, nuts and blinds
Identify the various specifications of metallic and non-metallic materials including iron, steel, alloys, copper, aluminum, plastics, rubbers, ceramics, glasses and composite materials
List spare parts and manage inventory and stores in a professional manner.
To review, analyze and classify the stock (inventory) line items for its adequacy and completeness of specification, catalog group, validity, compliance and its linkage of the user’s requirement.
Know how to gather and assemble data of non-stock materials (direct purchase materials) from various user divisions/departments
Able to classify and assign appropriate product group and to integrate with master product catalog
To understand how to develop unique product/catalog identification code/part identifications for all products and services in line with International accepted cataloging system and procedure to ensure technical and commercial integrity of the product and equipment
Ability to use Configuration Management Systems
To appraise standard technical specification, acceptable quality standards and in compliance with global Health, Safety, Environment and Quality Management systems
Know how to assign storage and handling procedure based on the manufacturer’s guidelines
Implement your new knowledge and skills of material cataloging in your CMMS and go back to your workplace with confidence

Who Should Attend?

This course is intended for maintenance, materials and project personnel such as project managers, maintenance managers, material managers, material engineers project engineers, plant engineers, maintenance engineers, material officers, senior buyers, purchasing managers, storeroom managers, store keepers, CMMS professionals, maintenance planners, maintenance supervisors, IT professionals, operations managers, and manufacturing managers.

Course Outlines:

Essentials of Material Cataloguing, Specifications & Storage Planning

What is a Material Catalogue?
The Process for Creating a ‘Catalogue’
Deciding what to catalogue
How to catalogue materials
Author information
Title information
Series information
Production details
Place of Production
Illustrations
Notes
Identify Material for Cataloguing
Submit Request, Review and Catalogue Item

Technical Integrity of the Materials Cataloguing & Storage Planning

Catalogue Coding Standards
Maintaining the Materials Catalogue
Reviewing materials catalogue to ensure it is in the specified templates/format
Configuration Management Issues, Problems and Challenges and how to rectify
How to Monitor and Control the Grouping
Coding and Linking related to technical documents, plans, bills and drawings
Approved Standards of Items, Materials, Products and Equipment
Change Management System dealing with the change request
How to ensure completeness of equipment and materials data in the Materials Management System

Commercial Integrity of the Materials Cataloguing & Storage Planning

Payment approval process – Supervision and checks of suppliers/vendors invoices
Commercial Configuration process to improve interchangeability and deliverability
The physical verification process, onsite visits in coordination with Inventory Control, Warehouse Operations and User’s requirements.
Dealing with replicated and duplicated items
Review and coordinate with vendors and manufacturers on materials and equipment specifications following queries raised during procurement and purchase
Analysis, evaluation and coordination with Users and Inventory Control for acceptance and ensure system updates of new requirements, change request and purchase datasets

Enhancing Materials Catalogue Management and Optimum Storage Planning

How to deal with Obsolete and Substitute Offers
Coordinating the collection of relevant data, service, location details, part list and drawing of Obsolete Equipment and Parts
Potential Issues, Problems and Challenges of Obsolete and Substitute Materials and Equipment
Gaining acceptance of substitute materials specifications for the introduction of new products
Version control and monitoring of items of obsolete and substitute materials & equipment

Materials & Storage Standards and Specifications

Alternative Specification and Alternative Sources with acceptable material specification
Multisource approaches to reduce monopoly by the single-source supplier (achieving economies of scale)
Coordination with end-users, technical departments and manufacturers to facilitate in identifying all hazardous substances
Modification of buying description to comply with the relevant safety standards, clauses and codes of practices in accordance with the International Safety Regulations (IMDG, SOLAS, DOT)

Supervision, control and monitoring of Materials Safety Data Sheets for all Hazardous Materials

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