All organizations face significant challenges when it comes to digitization. With the rapid growth of digital content, there is a need for policies, processes, and systems to effectively manage the increasing demand and enhance business operations. This transformative process, commonly referred to as digital transformation, necessitates professionals and organizations to adopt global standards and international best practices in order to enhance the capture, management, and control of digital content. By doing so, organizations can improve their efficiency and effectiveness in dealing with the digital landscape.

Course Objectives:

By the end of the course, participants will be able to:

Understand how data and information can be digitized and managed more efficiently and
effectively within organizations
Develop action plans for scanning, workflow and integration of digital information to support
compliance, audits, legislation and regulations
Establish and implement a Data Digitization project, including systems, roles and responsibilities
Manage data against international best practices, including ISO 13008 Digital Records Conversion
and Migration
Develop digitization policies and working procedures
Formulate and manage data in accordance to ISO 27001 Information Security standards

Who Should Attend?

This course is suitable for Project Management professionals, document controllers, auditors, site administrators, general management, and anyone tasked with managing and protecting data and information. This also includes professionals already familiar and involved with data management and seeking to build on their fundamental principles of managing data, information, and records.

Course Outlines:

Introduction to Digitization and Standards

Introduction to digitization and file management
Managing structured and unstructured data
Scanning and capture
Workflow
Metadata, indexing, and classification
Enterprise search and archiving
Compliance, Regulations, and Digitization ISO 13008

ISO 13008 digital records conversion and migration

Archiving and preservation
Data protection and data privacy
Document and records management compliance
ISO 27001 information security and cybersecurity

Implementation and Project Management

Developing a target operating model
Roles, responsibilities, and reporting
Program planning
Quality management planning
Risk and issue management

Data Digitization IT Solutions

Scanning and Optical Character Recognition (OCR)
Indexing and Metadata
Workflow and business process automation
Enterprise content management systems
Document and records management
Archiving and preservation

Developing Policy, Procedures, and Action Plans

Digitization management policies
Develop data lifecycle management procedures and guidelines
Create a program and project implementation action plan
Case studies

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